School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
SEPTEMBER 21, 2006

Hearings for Special Actions regarding Students - 4:00 p.m.
REGULAR MEETING - 7:00 p.m.

September 21, 2006 Regular Meeting


Invocation (Charles Van Zant)
Pledge of Allegiance
Call to Order
1. Attendance
Minutes: Present:  Carol Vallencourt, District No. 1; Carol Studdard, District No. 2; Charles Van Zant, District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5.   Superintendent David Owens was also in attendance at the meeting.

Consent Agenda
Superintendent

2. C-1 Minutes of special pupil request hearings, student disciplinary hearings and regular meeting of August 17, 2006; workshop meeting on August 24, 2006; and special meeting on August 28, 2006
Attachment: Aug1706SPR.pdf
Attachment: Aug1706Disc.pdf (Confidential Item)
Attachment: Aug17Minutes.pdf
Attachment: Aug24Minutes.pdf
Attachment: Aug28Minutes.pdf
3. C-2 Adoption of the "Pledge: A Commitment to Public Schools" endorsing CCEA's support of the campaign sponsored by the Florida Education Association to make public education a "paramount duty of the state"
Attachment: Commitment to Public Schools.pdf
Deputy Superintendent

4. C-4 Approve for Advertising, amendments to CCSB Policy 6GX-10-1.02, The District School Board
Attachment: CCSB Policy 1.02 - The District School Board.pdf
5. C-5 Approve for Advertising, amendments to CCSB Policy 6GX-10-5.08, Employee and Student Wellness
Attachment: CCSB Policy 5.08 - Food and Nutrition Services.pdf
6. C-6 Approve Resolution to State Board of Education for purpose of retaining exclusive authority to authorize Charter Schools within the geographic boundaries of the School District of Clay County, Florida
Attachment: Charter School Resolution.pdf
7. C-7 Approve for Advertising, amendments to CCSB Policy 6.01, Educational and Ancillary Facilities
Attachment: CCSB Policy 6.01- Educational and Ancillary Facilities.pdf
8. C-8 Amendments to Staff Allocations for 2006-2007
Attachment: Amendments to Staff Allocations 2006-2007.pdf
Human Resources

9. C-9 Approve amendments to the 2006-2007 Salary Schedule
Attachment: SALARY SCHEDULE CHANGES SEPTEMBER 21.pdf
10. C-10 Approve the Personnel Consent Agenda
Attachment: Personnel Consent Agenda 0906.pdf
Instruction

11. C-11 Title I Tutoring Contract
Attachment: Tutoring Contract.pdf
12. C-12 Overnight/Out-of-State Travel (Revised)
Attachment: Board BackupSept,2007.pdf
13. C-13 Consultant Services
Attachment: McNally Vita.pdf
Attachment: Julie Teague0002.pdf
Attachment: Julie Teague0001.pdf
Attachment: James E Miles LJH.pdf
Attachment: Janet vita.pdf
Attachment: Nancy Prizito0001.pdf
Attachment: Nancy Prizito0002.pdf
Attachment: RONALD WALKER, CONSULTANT.pdf
Attachment: Consultant Services Information sept 2006.pdf
14. C-14 Schultz Center Contract (Revised)
Attachment: Sole Source letter.pdf
15. C-15 "Young Rembrandts" (Revised)
Attachment: Young Rembrant Contract.doc
16. C-16 Student Travel
Attachment: Student Travel-Board Backup-September 21, 2006.pdf
17. C-17 Quarterly log of overnight/in-state/out-of-state student travel
Attachment: QUARTERLY LOG OF STUDENT TRAVEL FOR JULY, 2006-SEPTEMBER, 2006.pdf
18. C-18 Co-Enrollee list for August 2006
Attachment: Co-Enrollee list for August 2006.pdf (Confidential Item)
19. C-19 Addendum to Contractual Agreement between the School District of Clay County and Challenge Enterprises of North Florida, Inc.
Attachment: ADDENDUM CHALLENGE LLC 06 07.pdf
20. C-20 Bannerman Learning Center Placement in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements.pdf
21. C-21 2006-2007 Memorandum of Understanding between the School Board of Clay County and the Youth Crisis Center
Attachment: YCC MOU.pdf
Business Affairs

22. C-22 Florida Youth Challenge Academy Payroll Calendar for 2006-2007 Required a Revised Payroll Calendar (Revised)
Attachment: 2006-2007 Revised FYC CALENDAR.pdf
23. C-23 Keystone Heights High School to obtain a Certificate of Insurance for Fireworks at Their Homecoming Rally on Thursday, November 3, 2006
Attachment: 20060907113924267KHHS Fireworks.pdf
24. C-24 Monthly Property Report - August, 2006 - Furniture/Equipment
Attachment: Furniture-Equipment Report-August, 06.pdf
25. C-25 Monthly Property Report - August, 2006 - AV Materials
Attachment: Audiovisual Report-August, 06.pdf
26. C-26 Monthly Property Report - August, 2006 - Software
Attachment: Software Report-August, 06.pdf
27. C-27 Monthly Property Report - August, 2006 - Vehicles
Attachment: Vehicles Report-August, 06.pdf
28. C-28 Deletion of Certain Items Report - September, 2006
Attachment: Monthly Deletion Report-September 06.pdf
Attachment: Monthly Deletion Report (Attachments)-September, 06.pdf
29. C-29 Warrants and Vouchers for AUGUST, 2006
Attachment: WARRANTS AND VOUCHERS.xls
30. C-30 Bids to be awarded September 2006
Attachment: Bids to be awarded September 2006.pdf
31. C-31 Bid Renewals September 2006
Attachment: Bid Renewals for September 2006.pdf
32. C-32 2005-2006 Fiscal Year Program Cost Report
Attachment: PC34.pdf
33. C-33 Budget Amendments for the Month of June, 2006
Attachment: June Budget Amendment.pdf
Attachment: AGENDA JUNE -budget cover sheet(impact stmt).pdf
Support Services

34. C-34 County Office Property Control Warehouse Re-roof Building 32 Substantial Completion
Attachment: SC.PropContrWH.Roof.pdf
35. C-35 Clay Hill Elementary School Re-Roof Buildings 1, 2, 3 & 4 Final Completion
Attachment: FC.CHE.ROOF 001.pdf
36. C-36 Middleburg Elementary School Re-Roof Buildings 2 & 7 Final Completion (Revised)
Attachment: FC.MBE 001.pdf
37. C-37 Middleburg High School Chiller Replacement Final Completion
Attachment: FC.MHS.pdf
38. C-38 Orange Park Junior High School Fire Alarm Replacement Final Completion
Attachment: FC.OPJH.pdf
39. C-39 W. E. Cherry Elementary School Fire Alarm Replacement Final Completion
Attachment: FC.WEC.pdf
40. C-40 County Office Property Control Warehouse Re-roof Building 32 Final Completion
Attachment: FC.PropContrWH.Roof 001.pdf
41. C-41 Change Order #7 (Days Only) for Oakleaf School
Attachment: Change Order 7 OLS.pdf
42. C-42 Oakleaf School Partial Substantial Completion
Attachment: OLS Partial Sub. Compl..pdf
43. C-43 Doctors Inlet Elementary School Parking Improvements Final Completion (Revised)
Attachment: Final Completion DIS Parking.pdf
44. C-44 Clay County Utility Authority Close Out Documents for Doctors Inlet Elementary School Parking Improvements
Attachment: DES Clay County Ulit Auth Close-out Docs.pdf
45. C-45 Pre-Qualification of Contractors
Attachment: Contractors, Sep 06.pdf
46. C-46 Change Order #6 for Coppergate Elementary School
Attachment: Change Order 6, CGE.pdf
47. C-47 Fleming Island Elementary Permanent Classroom Addition Final Completion
Attachment: FIE Bldg 5 Final Comp.pdf
48. C-48 Clay County Utility Authority Easement across Lake Asbury Elementary School
Attachment: Easement, LAE 9,21,06.pdf
49. C-49 Guaranteed Maximum Price for Phase I at Charles E. Bennett Elementary Classroom Replacement
Attachment: GMP Amend 2, CEB classrooms.pdf
Attachment: GMP PH I Construction, CEB 09 12 06.pdf
50. C-50 Quit Claim Deeds for property being donated for Walk Paths at Coppergate Elementary School
Attachment: Shamrock Lakes Deeds.pdf
Attachment: Shannon Lakes Deeds.pdf
51. C-51 Annual Certification of FISH Data
Attachment: FISH Certification.pdf

Adoption of Consent Agenda
52. Adoption of all remaining Consent Items (above)

Motions:
Approve the Consent Items as presented, with the exception of those moved to Discussion.- PASS
 
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye


Recognitions and Awards (There were none)
Scheduled Citizen Requests
53. Debra Changary regarding school crossing issue at Swimming Pen Creek Elementary
Minutes: Mrs. Changary expressed her dismay at the lack of a school crossing guard at Swimming Pen Creek Elementary School. 

Presenters (There were none)
Discussion Agenda (For the record, Item #59 below was addressed first)
School Board Attorney

54. Discuss and consider development of other options for hearing student discipline and special pupil requests other than by the full School Board (Revised)
Minutes: Board Attorney Bruce Bickner addressed this item.  He has surveyed approximately 20 school districts and found that their process for hearing student discipline is very similar to ours.  Mr. Bickner will try to develop a form summarizing the findings of fact which would make information about each case more concise and ultimately save time during the hearings.  His suggestions will be submitted to each board member for future consideration. 
Deputy Superintendent

55. Public Hearing to Approve Amendments to CCSB Policy 6GX-10-4.06, Student Assignment
Attachment: CCSB Policy 4.06 - Student Assignment.pdf
Minutes: The public hearing was held, with no one being present to speak to the item.

Motions:
Approve as submitted- PASS
 
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

56. Public Hearing to Approve Amendments to CCSB Policy 6GX-10-4.07, Student Admission and Enrollment
Attachment: CCSB Policy 4.07 Student Admission and Enrollment.pdf
Minutes: The public hearing was held, with no one being present to speak to the item.

Motions:
Approve as submitted- PASS
 
Vote Results
Motion: Wayne Bolla
Second: Lisa Graham
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

57. C-3 (Wortham) Appoint Two (2) Parents to 2007-2008 Student Calendar Committee
Minutes: 

The following names were submitted by Chairman Vallencourt to serve on the Calendar Committee:

Michelle Renaud (parent from CEB)

Janice Kerekes (parents from FIHS)



Motions:
Appoint parents as submitted.- PASS
 
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

Business Affairs

58. Superintendent's Annual Financial Report for the FYE 6-30-2006.
Attachment: ESE 348 Board Agenda.pdf

Motions:
Approval of the Annual Financial Report for the period of July 1, 2005 through June 30, 2006, as presented.- PASS
 
Vote Results
Motion: Carol Studdard
Second: Wayne Bolla
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

Support Services

59. Discussion and direction on fiscal year 2006-07 initiatives which become effective fiscal year 2007-08 to balance student enrollment
Attachment: 0607REDISTRICTINGANDLOSINITIATIVES.pdf
Attachment: DistrictFinancialConsiderations.pdf
Minutes: 

Mike Elliott, Assistant Superintendent for Support Services, addressed this item.  He reviewed the multiple options available to the Board regarding redistricting initiatives.  It was noted several times during the discussion that these are only options, some of which would not be advantageous to the school district.   The School Board concurred with the first six redistricting items.  Item #7 was removed from consideration for fiscal year 2007-08.  The Board established an additional workshop for October 12, 2006 (later changed to October 17, 2006) to further discuss the remaining options.  The following citizens were present and spoke to the item:

Jennifer Dahl, Matthew Looman, Ray DiManda, Joe Baker, Carol Rynne, Diana Farhat, Greg Achors, Rene' Vann  

Pamela Reyes (spoke regarding the school crossing issue at SPC)


Presentations from the Audience
60. Constance Higginbotham
Minutes: Ms. Higginbotham spoke on behalf of the Clay County Education Association regarding the STAR performance pay program.
61. Ken Carter
Minutes: Mr. Carter spoke on behalf of the Clay Educational Staff Professionals Association regarding the continued need for custodians in the school district.

Superintendent Requests (There were none)
School Board's Requests
62. School Impact Fees
Minutes: 

At Mrs. Vallencourt's request, Mr. Elliott and Mr. Bickner readdressed the calculation of the impact fees which resulted in a reduction.  Both reiterated that the fees must be based on current and accurate data within the impact fee study.  Both Mr. Elliott and Mr. Bickner also emphasized that the fees were affected by the large allocation from the state (a non-recurring $48 million - combination of Classrooms for Kids and PECO).  A resolution with the revised impact fee study is scheduled for the School Board at the October 19, 2006 meeting.  If approved, it will be forwarded to the Board of County Commissioners.  Nothing is final yet.  Several board members expressed concern over some of the findings in the impact fee study and, subsequent to further discussion, it was suggested and the Board agreed, to ask Mr. Creveling to come back to explain his findings in the impact fee study and push back the resolution to a later time.

63. Future of W.E. Cherry Elementary
Minutes: Mr. Bolla brought this topic up for discussion.  Several scenarios have been discussed at previous meetings that would affect the future of this school, including closing the school or possibly making it another concept school.  At Mr. Bolla's request, the item will be placed on the regular October meeting agenda for further discussion.

Adjournment
64. The meeting adjourned at 10:35 p.m.






Superintendent
Chair